Possible transfers of your data
- To the carrier, for the delivery of products, in accordance with the contract/order;.To local, central, and national authorities, at their request; or to fulfill our legal obligations.
- To partners in order to fulfill our contractual obligations in relation to you;
- To the Kingspan Group, of which we are a part, or its affiliates that comply with the Group'spolicies.
Data policy for incoming calls to the callcenter - Call Center
We value your privacy and are committed to protecting your personal information. This data policy explains how we collect, use, and protect the information you provide to us during calls to our call center.
1. Information we collect
When you contact our call center, we may collect the following types of information:
- Personal identification information: Such as your name, address, phone number, email address, and other contact details.
- Account information: Details about your account with us, including your account number, transaction history, and payment information.
- Details of your request for information: Information relating to the nature of your question,feedback, or complaint.
2. How we use your information
The information we collect from calls we receive is used to improve the quality of our services and ensure that your experience is as pleasant and efficient as possible.This data is used in various ways, as follows:
• Provision of services: The information we collect enables us to respond quickly and accurately to your questions, process transactions securely and efficiently, andprovide you with the services you request. For example, we may use the data to personalize our interactions with you, ensuring that the solutions we offer are tailoredto your specific needs.
• Customer support: Data obtained from calls helps us provide faster and more efficient support. This includes identifying and resolving issues you encounter, as well ascontinuously improving our customer support services. By analyzing calls, we can identify areas where difficulties frequently arise and implement proactive solutions to prevent them from occurring in the future.
• Communication - We use your information to contact you about your requests,ongoing transactions, or other relevant updates. This includes confirming receipt of arequest, providing additional information, or notifying you of important changes toour services. Our goal is to maintain an open and transparent line of communications so that you are always informed and up to date on what is important to you.
• Internal analysis: Data collected from calls is used to perform internal analyses, which are essential for ensuring the quality of our services and training our teams. This includes evaluating the performance of call center agents, identifying trends in reported issues, and developing strategies for continuously improving the customer experience. These analyses also help us to better understand your needs and tailor ourservices accordingly.
3. Data protection measures.
To protect your personal information and ensure its confidentiality, we have implemented aseries of rigorous security measures. We are committed to complying with the higheststandards of data protection by adopting advanced techniques and procedures, as follows:
• Access control: Access to your personal information is strictly limited to authorized personnel who have been properly trained in confidentiality and data protection.
• Data encryption: Your data is encrypted both during transmission and storage in strong encryption protocols that protect your information from unauthorized access.This means that even if the data were intercepted, it cannot be read or used by third parties.
• Regular audits and reviews: To ensure that our data protection measures are alwaysup to the highest standards, we conduct regular audits and reviews.
• Storage period: The maximum data storage period is 18 months, after which it isdeleted. This measure helps reduce the risk of data exposure and protects your privacyin the long term.
4. Sharing info
• We do not sell, trade, or otherwise transfer your personal information to outsideparties, except as described below:
• Service providers: We may share information with trusted service providers who helpus operate our call center and provide services to you, based on strict confidentialityagreements.
• Legal requirements: We may disclose your information if required to do so by law orin response to valid requests from public authorities.
5. Your rights
You have the following rights regarding your personal information:
• Access: You can requestaccess to the personal information we hold about you.
• Correction: You may request that we correct any inaccurate or incompleteinformation.
• Deletion: You can request the deletion of your personal information, subject to legaland contractual restrictions.
• Opt-out: You may opt out of receiving marketing communications from us at anytime.
6. Policy Updates
We may update this Data Policy from time to time. Any changes will be posted on this page,and we encourage you to review it periodically.
By contacting our call center, you acknowledge that you have read, understood, and agree to this Data Policy.
Thank you for entrusting us with your personal information.